Privacy Policy

Registration Data: Name, email address, phone number, company name, job title, country, and billing information.
Usage Data: Information on how you interact with our website (IP address, browser type, pages visited, time and date stamps).
Event Engagement Data: Session attendance, sponsored meeting requests, survey responses, and feedback forms.
Marketing Data: Preferences or consent regarding communications and offers.

Event Management: To process registrations, issue badges, manage session access, and communicate essential Event logistics (e.g., changes in schedule, venue details).
Customer Support: To respond to inquiries, provide assistance, and resolve any issues you may encounter.
Marketing & Promotions: To send newsletters, promotional offers, sponsorship opportunities, and post-Event materials (only if you opt in).
Analytics & Improvement: To analyze trends, track attendance patterns, and improve future Events.
Legal Compliance: To comply with local laws, regulations, and security requirements (e.g., visa letter provision, customs clearance).

Sponsors & Exhibitors: With your consent, your name, company, and professional email may be shared with approved sponsors for the purpose of facilitating follow-up communications.
Service Providers: We use third-party service providers (e.g., payment processors, email delivery services, IT hosting providers). These partners are contractually obligated to safeguard your data and not to use it for any other purpose.
Legal Obligations: We may disclose data to comply with legal processes or to respond to a subpoena, court order, or government request.

Cookies: Our website uses cookies to distinguish you from other users, enhance user experience, and track aggregate traffic patterns. You can disable cookies via your browser settings, but some features may not function properly if cookies are disabled.
Analytics: We use Google Analytics (or similar) to understand how users engage with our site. These tools collect anonymized usage data (e.g., pages visited, time spent, bounce rate).

Encryption: All sensitive data (e.g., credit card information) is encrypted in transit using SSL/TLS.
Access Controls: Only authorized personnel have access to your personal data, and they are trained in data protection best practices.
Data Retention: We retain your personal information for as long as necessary to fulfill the purposes in this policy, including legal and audit obligations. After that, data is securely deleted or anonymized.

Access & Correction: You may request access to your personal data and ask us to correct or update inaccurate information by emailing alam@vostad.org.
Withdrawal of Consent: If you have opted in to marketing communications, you can withdraw consent at any time by clicking “unsubscribe” in any email or contacting alam@vostad.org.
Data Deletion: You can request deletion of your personal data by submitting a written request to privacy@tokas.io. We will comply unless we are required to retain data for legal reasons.